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Can you take the day off work if it’s too cold?

As the winter months take hold, getting to work can become a challenge, with slippery roads and icy train tracks making the commute a dangerous affair. Freezing temperatures might even cause the working environment itself to be less comfortable for employees.

In the past, both of these issues could lead to someone taking the day off work, with working from home a far-off concept for many. However, with remote or flexible working becoming more feasible since the pandemic, many people will still be able to continue work no matter the weather conditions outside.

Our informative guide highlights seven practical considerations for employers when their staff are working form home.

Nevertheless, for those where remote working isn’t possible, for example, in construction, it’s important that employers and employees know where they stand when it comes to cold weather.

Can you legally leave work if it’s too cold?

Under the Health and Safety at Work Act, employers always have a duty of care to ensure their workers are safe; and this becomes even more important when the weather turns cold. This includes everything from providing appropriate clothing to help them stay warm, to ensuring that the workspace is safe and free from slip hazards, for example.

Ultimately, if an employer can’t comply with the law and guarantee that their workforce will be safe, they can’t require them to come into work.

Other hazards to consider when keeping your employees safe

Particularly in the construction sector, the same rights apply to full-time employees, contractors, and agency workers. All should be provided with a safe workspace, as well as the correct equipment and PPE, to make sure they can carry out their work when the temperature drops.

Setting expectations

Crucially, employers should communicate what is expected in such circumstances, preferably ahead of any expected bad weather, and make sure workers know the procedures.

If bad weather has prevented employees from getting to work safely, they will need to communicate the situation to their employer promptly – ideally at least 30 minutes before the start of their shift. In the technological and digital age we live in, there are few barriers that prevent employees from sharing information with employers as soon as a problem arises.

When remote working isn’t an option

If working from home isn’t possible, or an employee wishes to take the day off, for example because they have childcare responsibilities due to school closures, most employers would choose to take a practical approach and avoid disciplinary action.

Solutions could include allowing the employee to make up time elsewhere, such as letting them take the day off but without payment or agreeing that the day off is counted as annual leave.

Many of the UK’s businesses are now set up for remote working better than ever before, making the threat of freezing weather less of a concern for employers. However, working from home isn’t always possible, whether because of personal circumstances or the nature of the job, so employers and employees must ensure they keep communication lines open to avoid any chilly disputes.

We’re here to help

If you need further guidance on whether you can legally ask your employees to come into the physical workplace, or need support with any employment-related issue, speak to a member of your local employment team.

Employment

Contact: Matt McDonald  matt.mcdonald@shma.co.uk

Philip Pepper philip.petter@shma.co.uk

OVER 1,000 CHARITIES BACK FARESHARE’S CALL FOR PRIME MINISTER TO FUND SURPLUS FOOD REDISTRIBUTION AND TACKLE MOUNTING FOOD INSECURITY

1,005 charities have signed an open letter to Prime Minister Rishi Sunak calling on the Government to combat food waste amidst increasing food insecurity.

FareShare, the UK’s biggest charity fighting hunger and food waste, coordinated the letter urging the Government to take action as the charity struggles to meet the demand for its food. This is despite FareShare and the charities it supports receiving record volumes of food from the food industry.

Although the Government has provided funding in previous years, it recently stated that it does not have a responsibility to help redistribute surplus food.

FareShare has calculated that by committing £25 million per year, the Government could deliver 42,500 tonnes of surplus food – the equivalent of 100 million meals – to those experiencing food insecurity. The majority of this funding would make it cost-neutral for farmers and food businesses to redistribute their surplus food by paying for labour, packaging and transport.

FareShare has laid out several ways to pay for the scheme, including diverted anaerobic digestion subsidies, dormant assets, or the recently announced sovereign wealth grant.

FareShare estimates that funding food redistribution would save the Government £140 million in costs avoided through the services provided by the charities. The funding would also prevent the waste of nearly 70,000 tonnes of CO2e – the equivalent of over 150,000 barrels of oil burned.

Lindsay Boswell, CEO of FareShare, said: “Every day, more and more people struggle to feed themselves and their families. Charities providing food and services to communities hit by the cost of living crisis struggle to keep up with skyrocketing demand. Meanwhile, a staggering amount of good-to-eat food is going to waste on farms and in factories”.

More than 3 million tonnes of good-to-eat food is wasted on UK farms every year, the equivalent of 6.9 billion meals. Meanwhile up to 14 million people in the UK, including 4 million children, are food insecure. FareShare works with the food industry to redistribute 4 meals every second to those that need it, via a network of 9,500 charities. As well as distributing food, 90% of these charities provide wraparound services for people who are struggling with issues including unemployment and low income, debt, homelessness, family break up, and drug and alcohol dependency.

A recent survey of FareShare’s network revealed the strain that the cost of living crisis is putting on charities and community groups providing frontline services. Between January and October 2022,

96% of charities claimed to have been directly affected by the cost of living crisis, 90% had seen an increase in demand, and 73% reported new recipients accessing their services for the first time.

Lindsay Boswell, CEO of FareShare, continued: “We have yet to meet a politician who does not support the idea that food that is surplus should be used to strengthen our communities before it becomes waste, and we have had lots of positive responses. But what is needed is action and action now. The charities that rely on FareShare’s food provide vital community care, ultimately saving the government money. They all agree, and the public agrees; it’s time the Government stepped up and turned these warm words into reality.”

Eyres Monsell Club for Young People is a youth and community centre in Leicester that runs a weekly foodbank using food provided by FareShare. Community Manager Keanan Bartram said:
“The cost of living crisis is having a drastic impact on so many local residents and families in the area. While we’ve also noticed more people applying for food parcels, many are using the space as somewhere to keep warm as they can no longer afford their heating bills. One resident has just finished her chemotherapy treatment for cancer, and comes to the centre everyday as it saves her money on gas, electric and food, not to mention the running costs of her chemo cap to keep her head warm at night, which is vital for her health. Demand is increasing and the Government needs to act and support our most vulnerable residents in this crisis.”

Part-time care worker and single mother-of-one Alison Trevellion, who regularly uses the food bank service at BeChange community hub in Aylesham, Kent, said: “I couldn’t survive without my local community hub. As well as providing food parcels through their partnership with FareShare, BeChange offers guidance on financial planning, benefit advice, and cooking classes. It’s a vital service in the community but I can see first-hand how much the hub is struggling to meet demand. There’s not enough food parcels to go around the increasing number of people who are relying them to feed their families. I don’t understand why the Government is refusing to help at a time when it’s so difficult for millions of people across the country, especially considering how much good food goes to waste.”

Trevellion’s petition to urge the Government to provide funding for food redistribution has reached over 70,000 signatures.

FareShare’s innovative Surplus with Purpose (SWP) scheme covers the cost for British farmers to pick, package, and transport their surplus food, which FareShare then delivers to charities. Despite being the largest service of its kind in the UK, FareShare lacks consistent funding to maintain redistribution at scale. In 2019, the organisation received a £1.9 million grant as part of a £15 million UK government-led trail project to tackle food waste. However, the Government has since failed to deliver any further funding for the redistribution of good-to-eat food.

THE ICE CO LAUNCHES RECRUITMENT DRIVE IN YORKSHIRE

Europe’s leading Ice manufacturer, The Ice Co, has launched its latest recruitment drive with the help of its newest, and coolest employee, ‘The Ice Cube Dude’. 

The brand’s official mascot was introduced to the rest of the team during their recent recruitment open day, which was documented across social media. 

The Ice Co is currently looking to fill various permanent positions at its South Kirkby factory in West Yorkshire. The business is seeking people to work in their busy production and operational departments.

The family-owned and operated business has won multiple awards in recent years and prides itself on being the first to bring exciting new ice products to market. Safe to say, The Ice Co is paving the way for the ‘next generation of ice’.

Managing Director at The Ice Co, Polly Metcalfe, commented: “As we continue to grow as a business, we’re always looking to recruit new people and welcome great talent into the team.

Our amazing colleagues play a vital role in producing our unique products and making sure our retail partners have fully stocked freezers all year round. Our success is dependent on the fantastic work that our staff do, day in and day out, and we’re looking forward to welcoming new colleagues to The Ice Co team throughout 2023.”

Factory operatives will earn a £750 welcome bonus on successful completion of their first 12 weeks.

To apply for one of The Ice Co’s various production operative roles, please visit, www.theiceco.co.uk/jobs or email keystreamapplications@theiceco.co.uk

MOLDOVA OPENING UK RETAIL AND FOOD SERVICE DOORS FOR UKRAINIAN PRODUCERS

Against a backdrop of war and poverty total supply chain solutions provider Oakland International together with not-for-profit organisation Hope4 are opening doors for Ukrainian producers to access the UK retail and foodservice markets via Moldova.

Having previously financed trucks to deliver Ukraine aid following the outbreak of war and working closely with the Ukrainian ambassador to the UK and the Mail Force appeal by packing food boxes from their Bardon depot destined for delivery to the Ukrainian border, Oakland International together with Hope4 are now delivering a new initiative that will help stimulate economic recovery whilst supporting Ukrainian and Moldovan families in desperate need.

Hope4 CEO Chris Lomas said: “My wife Zoe and I arrived in Moldova on the 17th February 2021 with an ambition to impact lives affected by poverty and human trafficking. By the morning of the 24th February, Zoe and I were sat having breakfast when the windows started to shake, and the sound of fireworks punctuated the normally quiet community where we lived. War had started, and our lives would never quite be the same again.

“Over the weeks that followed, and with the help of Lea Turner, a LinkedIn trainer, our presence on social media helped raised thousands of pounds, and importantly awareness of the humanitarian crisis unfolding right before us, and significantly attracting the attention of Oakland International Co-Founder and Group CEO Dean Attwell.”

Following exploratory visits to Moldova to meet Chris and his team, Oakland International through much negotiation and determination succeeded in gaining agreement to channel the remainder of the Mail Force Ukrainian food aid parcels to Hope4 in Moldova.

Said Dean: “From the minute I touched down in Moldova I was impressed by how Chris and Hope4 were directly impacting the lives of so many people in Europe’s poorest country.

“Visiting Odessa to understand potential supply routes into and out of the Ukraine, Moldova was the obvious warehouse location and instead of just bringing in humanitarian aid we are now working to provide a subsidised back-haul solution primarily for Ukrainian producers to access the UK retail and foodservice markets, which will not only help stimulate economic recovery but offer a hand-up and not a hand-out, equipping them to be self-sufficient and create new jobs for local people.

“The new warehouse rental agreement is to be fully funded by Oakland for a minimum of the next 5 years. During this time it is planned that the warehouse will operate as an inbound/outbound consolidation centre, providing full transparency on humanitarian aid received and dispersed to those who are in desperate need on one hand, whilst then facilitating exports as backloads from Ukraine and Moldova to assist with economic regeneration and support.”

Oakland International’s strong sustainable and ESG (Environmental, Social and Governance) agenda have seen them take the first step towards becoming B Corp certified and they are also working to become the first business within their sector to achieve net-zero. 24-hours/7 days a week operation, Oakland International is a retail, food service and direct to consumer specialist in contract packing, storage, picking, food distribution and a brand development support provider for ambient, chilled, and frozen food to the retail, convenience, discount, wholesale and food service markets in the UK and Ireland.

Added Chris: “This warehouse simply would not have happened if it were not for Oakland International. Their support continues to be critical, presenting a formidable force in combatting the effects of the war in Ukraine on every day people, as well as providing hope to the country hosting them.

“There is much still to do, including systems and equipping the Oakland/Hope4 warehouse to receive and distribute goods from across Ukraine and Moldova. Oakland has established UK retail relationships and we’re ready to rapidly move forward once bonded-warehouse status has been received which will facilitate Ukrainian import and export to the UK.

“There are opportunities for organisations from across the UK and beyond to join forces and support what Oakland International has started. Their involvement and intervention have provided credibility and we can now make promises with every confidence they will be delivered.

“I wish to personally thank Dean and Sallie Attwell from Oakland International for seeing something in us as they have quite literally changed everything. Between them, Lea Turner, Bidfood, and the thousands of small donors, we will achieve the near impossible.”

PUKKA FUTURE PROOFS PIE PRODUCTION WITH CUSTOM BUILT SPIRAL FREEZERS FROM STARFROST

Pukka, the UK’s biggest pie brand, recently invested in custom-built Helix spiral freezers from cooling technology experts Starfrost to support future growth.

As part of Pukka’s three-year growth plan, the family-run business introduced innovative freezing technology to further advance its business and production capabilities, appointing Starfrost to design and install two Helix spiral freezers at its bakery in Syston, Leicestershire.

The new Starfrost spiral freezing system was designed to replace the previous equipment and provide a reliable freezing solution that enables an increase in manufacturing throughput, reduces downtime, and minimises water usage. A state-of-the-art air defrost mechanism enables up to 12 hours of uninterrupted operation, while the automatic cleaning systems minimise downtime and reduce water usage. As a result, the spiral freezers future-proof Pukka’s production capabilities to support any upcoming product development or expansion plans.

Commenting on the project, Peter Gull, Engineering & Projects Manager at Pukka said: “We are always looking for ways to revolutionise and improve our business and upgrading our freezing equipment is part of this strategy. Pukka have recently experienced significant growth and expansion following an increase in demand for our pie products and we wanted to ensure our processing equipment could match our progression and take us to the next level.”

“Starfrost were an obvious choice for us, we were aware of the quality engineered equipment they produced and their position within the food processing industry. Central to the decision for selecting Starfrost was the company’s ability to offer a bespoke solution that worked within our existing infrastructure and tailored to our products and production line as opposed to an ‘off the shelf’ standard design.”

“The Starfrost spiral freezers work efficiently and as per specification. The new equipment has enabled us to future proof our production capabilities to support any upcoming product development or expansion plans. As a food manufacturer, I don’t think you can ever underestimate the value of quality processing equipment that works exactly how it has been designed to and Starfrost has met our expectations.”

RENOWNED INDUSTRIAL REFRIGERATION AND HEATING CONSULTANT, DR DERMOT COTTER, WINS COVETED IOR KENNETH LIGHTFOOT MEDAL

Dr Dermot Cotter, the Managing Director of Star Technical Solutions, the consultancy arm of the Star Refrigeration group of companies, was awarded the Kenneth Lightfoot Medal Award at the Institute of Refrigeration’s annual dinner last night (23rd February 2023) in recognition of his knowledge and contribution to the refrigeration industry.

Selected by IOR members as the best research paper presented to the IOR during the year 2021-2022, Dr Cotter’s study, ‘Carbon Dioxide Hazard Assessments and Safety System Requirements’, establishes a systematic framework to enable industrial refrigeration owners and operators to efficiently and accurately assess and address the risks associated with the use of carbon dioxide (R744) in refrigeration systems in order to adhere to regulations and standards.

The award was announced at the 122nd annual IOR dinner, held at the Leonardo Royal London St Paul’s, in the city of London, with the prize comprising an engraved medal and £500 in cash.

On receiving the award, Dr Cotter said, “I am honoured and grateful to be recognised by industry peers with a prize that has been dedicated to enhancing and contributing knowledge to the refrigeration industry for years.

In line with Star’s longstanding commitment to researching and disseminating industry best practices, I trust that my paper will assist end-users of refrigeration equipment in meeting safety regulations and requirements.”

IOR President, Graeme Fox,  said “I was delighted to present the IOR Kenneth Lightfoot Medal for the best research paper to Dr Cotter at the IOR Dinner. The medal was bestowed for his paper and presentation on the pressing issue of ‘Carbon Dioxide Hazard Assessments and Safety System Requirements’.  The paper highlighted the increasing use of natural refrigerants and the importance of promoting safety awareness to meet the current and upcoming phase-down of f-gas usage to achieve net-zero targets. This award is voted for by the IOR membership and is a testament to our members’ appreciation for the high-quality technical output the IOR is renowned for.”

Dr Cotter’s research laid out a four-step workable approach to review the hazards and risks associated with the safe operation of carbon dioxide refrigeration systems. The paper provides a template for a systemic approach to risk assessment, emergency planning, and facility awareness to encourage the use of safe practices in refrigeration systems and reduce the burden of legislative compliance.

According to Dr. Cotter, current EU and UK legislation requires refrigeration systems to operate safely in all circumstances but provides users with little practical guidance.

Dr Cotter said,“UK regulation is legally binding but there is little actual guidance contained within current best practice standards. The aim of my research was to create a practical guide to improve safety levels at end-users’ facilities and compliance with legal directives.”

Dr Cotter has published multiple papers on refrigerant safety for the IOR, the IIR, Eurammon, Cold Chain Federation and British Frozen Food Federation and has spent over three decades researching and improving the refrigeration sector’s approach to international regulation and best practice. As part of his managerial role at Star Technical Solutions and his position on the Cold Chain Federation’s Board of Directors, he provides training, advice and support to refrigeration users from diverse industries.

The Kenneth Lightfoot Medal is supported by Lightfoot Defence and named after Kenneth Lightfoot, a former president of the Institute of Refrigeration, who encouraged young researchers to pursue scientific knowledge. Star Refrigeration staff members who have won the award in recent years include: Star’s Group MD, Dr Andy Pearson, Group Sales and Marketing Director, Dr Rob Lamb, Director of Star Data Analytics, John Clark, Senior Consultant, David Blackhurst, Service Manager, Chris Druce and Technical Director, Angus Gillies.

A CPD certified article summarising Dr Cotter’s research findings can be found at https://www.star-ref.co.uk/smart-thinking/carbon-dioxide-hazard-and-safety-requirement-assessment-a-systematic-approach-to-risk-assessment-and-emergency-planning/

To find out more information about Dr Cotter and Star Technical Solutions, visit https://www.star-ts.co.uk/

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